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Project Assistant at eHealth Africa

Job Summary

The Project Assistant, GRID will need to be highly organized, adaptable, and able to prioritize tasks while working with other project stakeholders. S/he is to assist on the various ongoing projects with the ability to motivate others and keep them on task in a positive and encouraging manner.

Duties and Responsibilities

Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

  • Work collaboratively with the project manager and team to maximize productivity.

  • Collaborate with the whole project team, contributing to the entire project lifecycle.

  • Organize and monitor schedules and see that deadlines are met.

  • Coordinate efforts within the team and with outside consultants efficiently.

  • Report updates verbally and in written form to other team members.

  • Monitor budget and help ensure resources are used efficiently.

  • Help discern requirements and assign tasks to team members.

  • Complete any necessary administrative tasks, such as research and email.

  • Demonstrate commitment to clients’ needs and confidentiality continuously.

  • Receive, screen and distribute correspondence and attach necessary background information;

  • Assist in logistical organization of meetings, training and workshops;

  • Assist with basic financial management of the project.

  • Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings.

  • Be consistently at work and on time.

  • Participate in and promote a positive, supportive, cooperative team environment.

  • Adhere to Policies and Procedures.

  • Adhere to eHealth Africa Code of Conduct as well as ethical standards of the field.

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

Education/Skills/Experience

  • Bachelor’s degree from an accredited college or university with a major in geography, cartography, business administration or related field. A Master’s degree in management, business administration, project management would be an added advantage.

  • 2 years of full-time or equivalent part-time experience in a management role

  • Knowledge of geographic information systems.

  • Knowledge of financial management procedures

  • Ability to plan, organize and manage the programs and activities

  • Ability to translate technical concepts and terminology in terms understandable state government officials and agency heads.

  • Ability to establish and maintain effective relationships with user agencies, administrative officials and employees.

  • Ability to communicate effectively through oral and written communication skills, including technical writing skills.

Personal characteristics

The Project Assistant, GRID  should demonstrate competence in some or all of the following:

  • Adaptability: Demonstrates a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency

  • Behaves Ethically: Understands ethical behavior and business practices, and ensures that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization

  • Builds Relationships: Establishes and maintains positive working relationships with others, both internally and externally, to achieve the goals of the organization.

  • Communicates Effectively: Speaks, listens and writes in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

  • Creativity/Innovation: Develops new and unique ways to improve operations of the organization and to create new opportunities

  • Focuses on Partner/Client Needs: Anticipates, understands, and responds to the needs of internal and external clients and partners to meet or exceed their expectations within the organisational parameters

  • Fosters Teamwork: Works cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.

  • Leads: Positively influences others to achieve results that are in the best interest of the organization

  • Makes Decisions: Assesses situations to determine the importance, urgency and risks, and makes clear decisions which are timely and in the best interests of the organization.

  • Organizes: Sets priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities

  • Plans: Determines strategies to move the organization forward, sets goals, creates and implements actions plans, and evaluates the process and results.

  • Solves Problems: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions, and makes recommendations and/or resolves the problem

  • Thinks Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organisation

Computer Skills

  • Working knowledge of project management tools, e.g. Atlassian Jira, Redbooth, etc. will be an added advantage.

  • Advanced computer skills, including Microsoft Windows and Microsoft Office Suite

Language Ability

  • English is the spoken and written language.

  • Ability to read, analyse, proof and edit documents, and interpret general business periodicals, professional journals, or government regulations.

  • Ability to write reports, business correspondence, and procedure manuals.

  • Ability to effectively present information and respond to questions from executive and senior managers, employees, the general public and clients/partners.

Math Ability

  • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Mode of Application

Click on this link to apply for the job https://eHealthAfrica.bamboohr.com/jobs/view.php?id=187

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