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Senior Executive Assistant at AT Hochberg Consulting

AT Hochberg Consulting – Our client, requires result oriented candidates to join their team as:

Job Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents
  • File, reference, retrieve documents and materials
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Review operating practices and implement improvements where necessary
  • Supervise, coach and train lower level staff
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive’s time by reading, researching, and routing correspondence
  • Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Manage and maintain executives’ schedules, appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Complete projects by assigning work to clerical staff and following up on results.
  • Secure information by completing data base backups.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
  • Manage contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones).
  • Record, transcribe and distribute minutes of meetings
  • Represent the executive by attending meetings in the executive’s absence; speaking for the executive.
  • Maintain customer confidence and protects operations by keeping information confidential.
  • Maintain confidentiality and use a high degree of discretion.
  • Lead special projects and execute all other responsibilities assigned.

Job Qualification and Skills

  • Bachelor’s Degree with a 2:1 (second class upper) minimum in Business, Science, Social Sciences or Engineering. A Master’s Degree could be an advantage
  • Strong judgement and decision-making abilities.
  • Ability to adapt to changing priorities and handle multiple demands by prioritizing effectively.
  • Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and effective manner.
  • Minimum of two years relevant experience
  • Excellent time management skills and clear respect for deadlines.
  • Strong Planning, time management & multi-tasking skills
  • Strong values and gives attention to detail and accuracy.

Mode of Application
Interested and qualified candidates should send their CV’s and a maximum 2 Page cover letter to: Indicate the Role and Job Reference code as the Subject.

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