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Office Manager at Drudge Consulting

Job description

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed.
  • Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • Manage online and paper filing systems
  • Develop and implement new administrative systems, such as record management
  • Record office expenditure and manage the budget
  • Organise the office layout and maintain supplies of stationery and equipment
  • Maintain the condition of the office and arrange for necessary repairs
  • Organise and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
  • Oversee the recruitment of new staff, sometimes including training and induction
  • Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
  • Carry out staff appraisals, manage performance and discipline staff
  • Delegate work to staff and manage their workload and output
  • Promote staff development and training
  • Implement and promote equality and diversity policy
  • Respond to customer enquiries and complaints
  • Review and update health and safety policies and ensure they're observed
  • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • Attend conferences and training
  • Manage social media for your organisation

Qualification:

  • Bachelors or Masters Degree in :
  • Accounting, Finance or any other related degrees
  • Business administration/Business management
  • Computing and Information Technology
  • Human resource management
  • Management
  • Public Administration

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