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Human Resources Assistant at FHI 360

The role of the HRA is to support the IHANN project and to ensure sound HR administration and reporting by carrying out professional HR support related to operations management in Maiduguri. Provides employee and Human Resources staff support in several functional areas including recruitment, HRIS and training & development. Maintains employee hardcopy and softcopy HRIS files. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. Processes various forms related to documenting human resources activities such as new-hire. Coordinates interviews, maintains visa files and may provide updates to recruiting system files.

 

Key Responsibilities:

Assist the administration of Human Resources of IHANN project. 

  • Support recruitment processes and prepare/post job advertisements, screen applications, arrange interviews, liaise with candidates and administer pre-employment tests as required
  • Prepare employee, internship and consultancy contracts and follow-up to get the required documentation
  • Support the entire administrative employee lifecycle from entry to exit (contracts preparation, contracts’ amendments, registration to insurances, pension, AVS, Family Allowance, work permits)
  • Manage the filing and archiving of documents (hardcopy and electronic filing)
  • Organize the administrative induction of newcomers (briefing of new staff on HR policies and procedures)
  • Responsible for HR reporting monitoring, build and update specific HR information, reports and checklists (employees’ list, headcount, entry/exit checklists, turnover, consultants tracking, etc.)
  • Support on ad hoc projects to reinforce collaboration/information sharing between HR, Finance and IT teams and help reinforce the overall general support services
  • Look for opportunities for improved HR administration effectiveness
  • Performed any other tasks assigned.

Skills & competencies  

  • Fluent English
  • Developed IT skills (especially MS Office, Excel)
  • Strong team player who can also work independently
  • Hard working, conscientious and flexible
  • Ability to work on several projects/duties simultaneously
  • Excellent interpersonal, presentation and communication skills
  • Effective problem-solving skills
  • Ability to deliver effective results, meet tight deadlines and targets
  • Ability to handle confidential information

Qualifications:

  • Bachelor’s Degree in Human Resources Management, Business/Public Administration or equivalent with 3-5 years relevant experience working in an established HR international environment
  • Demonstrated success in multicultural environments is an advantage.
  • Experience with HR in an international development organization is an advantage.

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