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Document Controller at Stresert

Our Client is an oil & gas organization located on the Island of Lagos.

About the Role:

The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of hard copy or electronically stored documentation produced by the different departments of the organization in a timely, accurate and efficient manner.

 

Qualifications:

  • Bachelors degree in either of the following; Computer Science, Information Management, Business Administration or Library studies or similar courses.
  • Minimum of 5 years work experience in a similar role.

 

Skills/Requirements:

  • Ability to work independently; must be focused and carry out assigned tasks in a timely and accurate manner.
  • Must be detail-oriented, dependable and trustworthy since the role exposes the job holder to complex and sensitive documents.
  • Ability to prioritize, manages time well, multitask and troubleshoot.
  • Strong interpersonal, communication and customer service skills are also essential because the job holder will communicate with internal and external business partners.
  • Must be computer-savvy and well-versed in Microsoft Office suite and other relevant programs
  • Experience using a scanner is important; able to work in a fast-paced and deadline-driven environment.
  • Hands-on experience in document management roles in Engineering, Procurement and Construction/Oil and gas projects for at least 5 years.
  • Good command of written & spoken English and ability to prepare reports.

 

Job Description:

  • Receive documents and store hard copies/electronic copies. This may include drawings, receipts, approvals, reports and related information in an orderly manner, in line with policies and procedures.
  • Allocate and control the document numbering system for project works.
  • Work with care to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
  • Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
  • Scan image, organize and maintain documents, adhering to the company's document procedures; archive inactive records in accordance with the records retention schedule.
  • Accurately updates information as required; assist with file migrations and audits.
  • Assist Project Managers develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items; coordinates with the Project Manager to ensure project progress status integration are stored for record purposes.
  • Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
  • Ensure proper document control support is given to each project; produce and maintain Document Progress Reports to Project Managers.
  • Ensure all documentation provided is as required by the user department.
  • Perform document quality check in accordance to organizations document control procedures. 
  • Perform file backup to ensure proper storage and archiving of electronic registers. 
  • Responsible for training employees periodically on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
  • Any other task assigned from time to time.

 

How to Apply:

Experienced candidates should forward CVs to recruitment@stresertservices.com’  using ‘DC-Specialist’ as subject of mail before 5th March, 2017.

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