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Facilities Officer at Confidential

Our client is a leading player in the Financial Service Industry. We are currently seeking to fill the role of Facilities Officers.

About the Role:

Responsible for ensuring the office is kept clean and hygienic for the other employees. Monitor office building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created.

 

Qualification:

 

  • A good university first degree is required preferably in Social Sciences.
  • Expertise and Proficiency in Project Primavera P6.

Skills/Requirements:

  • Excellent Time Management & Multitasking Skills
  • Planning & Project Management Skills
  • Meticulous & Detail-Oriented
  • Flexibility & Creativity Skills
  • Strong Analytical & Problem-Solving Skills
  • Customer Centric Orientation
  • Excellent interpersonal, and relationship building skills.
  • Business Writing Skills
  • Communication Skills – Articulation, Enunciation & Elocution
  • Communication Skills – Written
  • Customer Centric Orientation
  • Detail-Orientation - Meticulous, Punctilious & Conscientious
  • Diplomacy, Discretion & Business Ethics
  • Flexibility & Creativity Skills
  • Interpersonal & Relational Skills
  • Excellent Leadership Skills
  • Excellent Numerical & Data Literacy Skills
  • Planning & Project Management Skills
  • Presentation Skills - Charisma, Poise, Aura & Comportment
  • Good Research Skills
  • Statutory Laws & Regulations Familiarity
  • Excellent Supervisory Skills
  • Team Orientation & Spirit
  • Excellent time management and organizational skills
  • Detail oriented but able to quickly grasp the big picture
  • Microsoft Excel Proficiency
  • Microsoft PowerPoint Proficiency
  • Microsoft Word Proficiency
  • A site Management background is beneficial
  • Exhibits initiative, responsibility and flexibility.
  • Positive attitude and approach towards assignments and successfully operate under guidelines.
  • Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
  • Proficient in the use of Microsoft Office Tools.
  • Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

 

Key Responsibilities:

  • Organize the maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
  • Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
  • Installs, moves, repairs, and removes equipment and utilities within the building.
  • Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
  • Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities.
  • Responsible for property survey and Facilities; Facilities Inventories, Documentation and Records.
  • Provide administrative assistance to company management and other officers as required.
  • Organizes, coordinates and monitors the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
  • Communicates with vendors to interpret, clarify, inform and resolve maintenance issues.
  • Provides assistance to office personnel on appropriate purchasing procedures.
  • Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
  • Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
  • Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
  • Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
  • Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
  • Provide comprehensive, effective and efficient support to team members.
  • Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
  • Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
  • Provide comprehensive, effective and efficient support to team members.
  • Performs other duties as required or as assigned.

 

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines

 

 

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