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Office Manager at Confidential


  • Candidate must possess a First Degree in any of; business administration, accountancy or related discipline



  • Experience of office management and accounts in a busy international office environment are required.
  • Candidates must show capacity for flexibility and be willing to work to meet deadlines, sometimes under pressure
  • Excellent communication, analytical, IT and organizational skills are required.
  • Delivering value for money and attention to detail are key competencies required for the position.
  • The ideal candidate should have attained 5 Five years’ experience in a related area of work.
  • Possess high personal initiative and innovative skills.
  • Charming Appearance (Good looks with appealing outfits).
  • Express professionalism in the discharge of duties.
  • Fluency in any two of the following; French, Dutch, Spanish and Italian.
  • Must have managed a team of not less than 3 persons.


Key Responsibilities:

  • Performs office management, and administrative functions essential to the efficient performance of the individuals supported
  • Rendering support to the Front Office
  • File Planning, Organization, and Maintenance
  • Maintain and order documents Production/Tracking Systems
  • Establish and maintain a log of all incoming and outgoing documents.
  • Preparing monthly accounts and reports.
  • Coordinate salary and other relevant payments
  • Provide high-quality administrative support as necessary: developing up to date records, processing requests and maintaining real-time information flows.
  • Handling Consular cases, liaising with authorities and other diplomatic missions.
  • Organize official visits and representational events.
  • Organize meetings internally and externally.
  • Attend and take minutes of meetings internally and externally.
  • Manage and prepare correspondence (in English and other foreign languages as specified below) and maintain contacts database.
  • Work closely with other Embassy support staff and cover leaves of absence as necessary.

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