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Front Desk Officer at Confidential

Qualification:

  • First Degree in either: English, Mass Communications, French or any other foreign languages.

Skills/Requirements:

  • The ideal candidate should have attained 3 three years’ experience in a related area of work
  • Excellent communication skills
  • Computer literacy skills
  • Excellent planning and organizational skills
  • The applicant must possess a high sense of urgency
  • Highly personal initiative and innovative skills
  • Charming Appearance
  • Express professionalism in the discharge of duties
  • Fluency in any two of the following: French, Dutch, Spanish and Italian.
  • Ability to comprehend and explain requirements for immigrant visas is required.

 

Key Responsibilities:

  • Performs office management, and administrative functions essential to the efficient performance of the individuals supported.
  • Rendering support to the Front Office.
  • File Planning, Organization, and Maintenance.
  • Maintain and order document Production/Tracking Systems.
  • Establish and maintain a log of all incoming and outgoing documents.
  • Preparing monthly accounts and reports
  • Coordinate salary and other relevant payments.
  • Provide high-quality administrative support as necessary: developing up to date records, processing requests and maintaining real-time information flows.
  • Handling Consular cases, liaising with authorities and other diplomatic missions.
  • Organize official visits and representational events
  • Organize meetings internally and externally
  • Attend and take minutes of meetings internally and externally
  • Manage and prepare correspondence (in English and other foreign languages as specified below) and maintain contacts database
  • Work closely with other Embassy support staff and cover leaves of absence as necessary

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