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Account Officer at Confidential

We are a major player in the Oil and Gas industry. We are currently recruiting to fill the role of an Account Officer.

 

Qualification:

  • A good university first Degree is required; preferably in Accounting.
  • 0-2 years

 

Skills/Requirements:

  • Good communication skills and the ability to work well with people are essential.
  • Good organizational and multitasking skills
  • Strong analytical and data analysis skills
  • Exhibits initiative, responsibility and flexibility.
  • Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

 

Key Responsibilities:

  • that all relevant records are maintained.
  • Codes invoices with accounting account numbers according to distribution in the general ledger
  • Transactions posting. Determines dates for invoices to be paid and keys invoices into computerized accounts payable system. Tracks the approvals of transactions posted
  • Process all petty cash, cash advances, purchase orders, claimable expenses and payroll income
  • Monitors and ensure that approved transactions are posted into the various accounts within the specified period.
  • On daily and weekly basis, reviews invoices scheduled for payment and special cheque request with line Manager, prints approved checks, prepare and routes for signature according to check signing authority.
  • Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
  • Receives and processes vendor invoices and internal check requests.
  • Maintains open files for purchase orders, packing/receiving slips and matches to invoices.
  • Review, proofread, and verify forms, invoices, requisitions, reimbursements and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
  • Verifies invoices for quantity, unit pricing, extensions and applicable discounts.
  • Assist with preparation of financial statements, maintaining cash controls and maintaining accounts payable
  • Assist in the preparation of annual accounts and project financial deliverables
  • Processes account payable, receivable invoices and payments in an accurate and timely manner.
  • Process all payments through cash-flow and monthly bank reconciliation.
  • Obtains approval from appropriate personnel for payment for miscellaneous invoices.
  • Maintains alphabetical open invoice file for unpaid invoices.
  • Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

 

Bank Reconciliation

  • Creates a journal entry in cash management and reconciles the bank deposit to the accounts receivable sub-ledger
  • Investigate differences with the bank statement and company’s journals and ledgers; and reconcile any discrepancies or inaccuracies.
  • Process all journals for the reconciliations with bank statement. Make appropriate adjustments and reconciliation of any discrepancies or inaccuracies in the accounts ledger and cash management ledger
  • Liaise with the bank on a daily basis to discuss the daily receipts in the bank statement and give advice on action required for different receipts.
  • Ensures the reconciliation of monthly cash flow reports and statistical records/logs.
  • Prepare financial management processes, particularly in relation to bank account transaction types into the ERP software in an accurate and timely manner.

 

Fixed Asset Register

  • Generate and update project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
  • Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
  • Calculate depreciation for all fixed assets and update upon acquisition of new assets.
  • Review and update the detailed schedule of fixed assets and accumulated depreciation terms/rates as it applies to capitalized items.
  • Prepares property tax returns for review with the line manager

                                   

Administration

  • Ensures proper documentation and maintenance of the department’s file management system.
  • Files papers and documents into appropriate department files.
  • Assist in the development and review of departmental procedures, policies and objective.
  • Monitors the departmental inventory and coordinates the requisitioning of additional materials as required

 

Departmental Reports

  • Prepares scheduled management account reports.
  • Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
  • Provide comprehensive, effective and efficient administrative support to all departments.
  • Performs other duties as assigned or required.

 

 

PS: Only shortlisted candidates will be contacted.

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