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Executive Assistant & Area Records Management Coordinator at BAT

To provide comprehensive and proactive support to the Legal & External Affairs Director on a wide range of complex tactical and administrative tasks whilst prioritising and taking personal responsibility for all activities in order to enhance effectiveness. This role will also be responsible for executing defined work projects of moderate complexity.  

To ensure that the Records Management Programme (RMP) is implemented and maintained at all times in the Nigeria Area. Training and education including induction of employees at all levels within the organisation on the RMP principles, policies and procedures.

 

Qualification:

  • BSc/BA Degree
  • Solid secretarial and administrative skills, including excellent verbal and written communication

 

Skills/Requirements:

  •   Self-starter, keen and confident to use own initiative
  •   Proactive “can do” work ethic – flexible approach to working
  •   Firm foundation of interpersonal skills – mature, responsible, assertive attitude
  •   Excellent organisation skills
  •   Ability to establish priorities, maintain confidentiality and work under pressure
  •   Good numeric skills to work with financial systems and resolve queries
  •   Applicants must possess very good working knowledge of Word, Excel, and PowerPoint.
  •   The job also demands a person with excellent interpersonal & communication skills and a flair for preparing complex reports in PowerPoint, word and excel.
  •   Work experience in a similar role in a leading corporate organisation would be an added advantage

 

Key Responsibilities:

Business 
 

  •    Manage the work schedule (calendars, visits and work plans) for the Area Head of Legal and External Affairs to ensure optimal use of time and resources
  •    Develop and implement reports, memos and other analysis and communication materials for internal and external use using the Microsoft office suite (Word, Excel & PowerPoint)
  •    Co-ordinate meetings and engagements for the West Africa Area Leadership Team Provide an effective and efficient administrative service to a high level of competency
  •    Responsible for organising extensive global travel arrangements for the Area Head of Legal and External Affairs and other Regional visitors- transportation, hotels and visas in place.
  •    Perform routine transactions such as cash advance, expense statements and retirements as required
  •    Using electronic calendars the jobholder will be responsible for the maintenance of diaries, reviewing and responding to electronic mail for the Area Head of Legal and External Affairs as required.
  •    Prepare complex presentations and briefings in English.
  •    Organises conferences (local and global), workshops and team-build events with professionalism

 
People

  • Effectively interface with the Executive Assistants of the West Africa Area Leadership Team to achieve targets
  • Effective relationship with and Role Model to Executive Assistants within BAT and in other companies
  • Develop self through training, learning and development opportunities
  • Identify areas for improvement and execute improvement plans as required.

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