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PERSONAL ASSISTANT TO A CEO at Confidential

The CEO of many successful business investments in different sectors of the Nigeria economy requires the service of a Personal Assistant, preferably female to balance the support team.


Skills/Requirements:

  • Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
  • Writing of speeches for invited programmes, seminars, symposia etc
  • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
  • Experience of successfully working with senior management (essential).
  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Expert level in the use of Outlook.
  • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
  • Excellent organizational skills, ability to multi-task and organize others.
  • Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines; Ability to filter information and assess priorities.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work with own initiative and with limited supervision

 

Key Responsibilities:

 

  • Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
  • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
  • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
  • Prepare correspondence on behalf of the CEO, including the drafting of general replies.
  • Keep and retrieve files for the CEO as at when required.

 

Application Method:

Qualified applicants with a minimum of 10 years related experience should forward applications to ‘mgtpositions@stresert.com’ using “PACEO” as the subject of mail before 20th October 2016. Wrongly titled applications will be ignored (please be guided). Candidates who do not meet the above criteria need not apply.

 

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