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Executive Secretary at Confidential

Job Title: Executive Secretary

Responsible for supporting high-level executives and management. Provides administrative support and performs numerous duties, including scheduling,writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

 

Personal Requirements:
•    HND, B.Sc. degree or any relevant discipline
•    good command of the English language, both written and spoken
•    sound organisational and interpersonal skills
•    able to work under pressure and meet deadlines
•    able to work independently
•    aptitude for working with computers
•    neat personal appearance
•    able to act with tact and discretion.

 

Primary responsibilities

    -Provide administrative and clerical support for the managing      director.
    -Schedule meetings and arrange conference rooms.
    -Alert manager about cancelations or new meetings.
    -Manage travel and schedule.
    -Handle information requests.
    -Prepare correspondence and stuff mail into envelopes.
    -Arrange for outgoing mail and packages to be picked up.
    -Prepare statistical reports.
    -Manage spreadsheets.
    -Prepare confidential and sensitive documents.
    -Coordinates office management activities.
    -Determine matters of top priority and handle accordingly.
    -Prepare agenda for meetings.
    -Takes and transcribes dictation.
    -Helps prepare office budget.
    -Plans events and volunteer activities.
    -Maintain office procedures.
    -Relay directives, instructions and assignment to executives.
    -Receive and relay telephone messages.
    -Direct the general public to the appropriate staff member.
    -Maintain hard copy and electronic filing system.
    -Sign for UPS/Fed Ex/Airborne packages.

 

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